TG09 Planning

From TeraGrid Wiki

Jump to: navigation, search

TeraGrid '09 will be June 22-26, 2009, at the Hyatt Regency Crystal City in Arlington, Virginia.

The public website for this event is:

TG 2009 Planning Committee

Important Dates

TG09:Restricted Space



TG09 Draft Schedule (uploaded 06/16/09 cp)

TG09 Tech Track Schedule

TG09 EOT Track Schedule

Naming Convention

  • Full name/first reference: 2009 TeraGrid Conference
  • Short form/second reference: TeraGrid '09

Use TG'09 or TG09 for internal communication only.

TeraGrid '09 Planning Committee Agendas/Minutes

The TeraGrid '09 general planning committee meets at 1 p.m. Central each Friday.

  • Toll-free: 800-392-1565
  • Urbana-Champaign: 217-265-9888 (and Room 3004 NCSA)

In case the line ever needs to be re-set (fast busy signal and no one can call in): call Cindy or Martha at 217-333-0133

June 19, 2009

June 12, 2009

June 5, 2009

May 29, 2009

May 22, 2009

May 15, 2009

May 8, 2009

May 1, 2009

April 24, 2009

April 17, 2009

April 10, 2009

April 3, 2009

March 27, 2009

March 20, 2009

March 13, 2009

March 6, 2009

Feb. 20, 2009

Feb. 13, 2009

Feb. 4, 2009

Jan. 16, 2009

Dec. 11, 2009

TG '09 Planning Notes (March 17, 2008)



Logistics team: Mitzi Onedia Greene, Carolyn Peters and Kay Hunt

Logistics Meeting Minutes

March 26, 2009, Logistics

April 13, Site Visit Pics

C&I responsibilities

Illinois Conference & Institutes will:

  • Collect all revenues and pay all expenses (via a University self-supporting account)
  • Provide report of revenues and expenses after conference
  • Receive registration and fees
  • Distribute email / hard copy confirmation to all attendees
  • Maintain records of room occupancy for host hotel
  • Reimburse travel expenses as directed by Conference Chair/Deputy Chair
  • Provide on-site administration for the duration of the conference. Includes but is not limited to: coordination of logistics with property representative for all conference activities; facilitate registration of all attendees; provide information to attendees.

Procedure for Comped Registrations

1. All Comps must be approved by the conference chair 2. Instruct comped attendees to register online and select "purchase order" as their form of payment. 3. Send the names of comped attendees to Mitzi Onedia Greene -- her team will take care of it on the back end so they aren't charged.

The following groups are receiving complimentary registration:

  • 35+ people from the Campus Champions program (paid by the TG EOT program)
  • Science Advisory Board members (paid for by the GIG)
  • student volunteers
  • student participants who are covered by the NSF grant (what is the application procedure?)
  • top sponsors (2 or 3 comped registrations each)
  • Science Track invited presenters: Anton Arkhipov; Gary Ayton; Jacobo Bielak; Peter Coveney; Cezary Czaplewski; Kenneth Jansen; Gerhard Klimeck; Axel Kohlmeyer; Phil Maechling; Sudhakar Padmighantam; Thomas Quinn; Jereon Tromp; Ming Xue; P. K. Yeung
  • Keynote speakers: Paul Avery, Ed Seidel, Tom Cheatham


When sending packages that are part of registration distribution the package labeling should look like this:

Mitzi O. Greene Sender’s Company / TeraGrid 2009 Sender’s Name 2799 Jefferson Davis Highway Arlington, VA 22202

Materials for the registration packet should arrive at the Hyatt by Friday, June 19

TeraGrid '09 Communications Committee

Co-Chairs: Trish Barker (NCSA) and Faith Singer-Villalobos (TACC)

Committee members:

  • Shandra Williams (PSC)
  • Tim Dudek (UC/ANL)
  • Daphne Siefert-Herron (IU)
  • Elizabeth Leake

TG09 Communications Timeline (ongoing updates)

TG09 Communications Budget (updated 02/05/09)

Media attendance policy

Website outline


TG09 Signs

TG09 Communications Meeting Summary: Feb. 5, 2009

TG09 Communications Minutes: March 5, 2009

TG09 Communications Minutes: April 2, 2009

TG09 Communications Minutes: April 16, 2009

TG09 Communications Minutes: April 30, 2009

TG09 Communications Minutes: May 14, 2009

TG09 Communications Minutes: May 21, 2009

TG09 Communications Minutes: May 28, 2009

TG09 Communications Minutes: June 4, 2009

TG09 Communiations Minutes: June 11, 2009

TG009 Communications Minutes: June 28, 2009

Student Program

Click on the header to see all of the planning material for the student programs, including the committee, dates, the supplement proposal, etc.

You can download and print or email this PDF to help get the word out to students.

TG09 Student Program flier


Contains coordination information for tutorial sessions.

Network Design

This section contains the information relevant to the network design that is planned for the Hyatt Regency Crystal City.

Bridge Day

Bridge Day Info

TG09 Sponsorship

TG09 Sponsorship Levels

TG09:2009 Sponsorship

Info for sponsors (Word doc; provided by Mitzi 4.28.09)

TeraGrid '10

TG10 Planning

Personal tools